Human Resources Assistant (Temporary)

About the role

The Human Resources Assistant will support the Planning, Contracting and Reporting Unit (PCRU) within the Staffing, Diversity and Outreach Section of the United Nations Office at Vienna. Working under the Chief of PCRU, the role focuses on the engagement and contract management of affiliate personnel such as consultants, individual contractors, and gratis staff for UNODC field operations and other UN clients.

Key responsibilities

• Process engagement requests for consultants and individual contractors, including reference checks, academic verifications, and eligibility reviews.
• Prepare and administer contracts, calculate fees, and ensure compliance with UN rules and procedures.
• Maintain HR databases, enter accurate information, and generate periodic reports and statistics.
• Assist with the management of UN Volunteers, LICA holders, and gratis personnel.
• Provide guidance and written responses to stakeholders on HR processes and policies.
• Conduct trainings for hiring managers and HR focal points at headquarters and field offices.
• Support research, audit responses, and the development of affiliate‑personnel initiatives.

Required profile

• Strong attention to detail and ability to follow established procedures.
• Excellent organizational and communication skills.
• Experience in HR administration, contract management, or related fields.
• Ability to work independently and collaborate with international teams.

Required skills

• Proficiency in handling HR information systems and databases.
• Knowledge of contract preparation and fee calculation.
• Familiarity with UN HR policies and procedures.