Human Resources Assistant (Temporary)

About the role

The Human Resources Assistant (Temporary) provides essential support to the Staff Entitlements Unit within the United Nations Office at Vienna. Working under the Senior Human Resources Assistant and the Chief of Unit, the role ensures smooth administration of staff benefits, entitlements, and HR data.

Key responsibilities

• Review and process staff benefit, entitlement, and claim requests, maintaining accurate data in the Umoja system.
• Advise separating staff on procedures and entitlements, assisting with final arrangements.
• Maintain HR‑related automated systems, applications, and databases; prepare periodic reports.
• Serve as focal point for staff inquiries on salaries, allowances, and HR matters.
• Coordinate with the Financial Resources Management Service on salary and allowance issues.
• Conduct research on HR topics and draft notes or reports.
• Provide general office support, including drafting, editing, and finalising correspondence, managing files, scheduling meetings, and monitoring deadlines.
• Prepare formal written responses to HR queries and train new or junior staff.
• Collect, analyse, and present HR data; update web pages or brochures as needed.
• Perform other duties as required.

Required profile

• Knowledge of UN human resources policies, procedures, and practices.
• Ability to interpret and apply HR policies in an organizational setting.
• Strong initiative, attention to detail, and ability to meet deadlines.
• Professionalism with a focus on gender equality and inclusive participation.
• Effective communication skills with both staff and internal partners.

Required skills

• Proficiency with the Umoja HR system.

What we offer

• Opportunity to work within an international organization in a multicultural environment.
• Exposure to a wide range of HR functions and UN procedures.