Administrative Officer (Temporary)

About the role

The United Nations Office on Drugs and Crime (UNODC) is seeking a Temporary Administrative Officer to support the Secretariat of the International Narcotics Control Board (INCB) in Vienna. Reporting to the Secretary of the INCB/Chief of the Secretariat, the incumbent will ensure smooth administration across human resources, finance, and general office functions.

Key responsibilities

• Coordinate HR activities such as recruitment, placement, promotion, performance appraisal, and training, ensuring compliance with UN staff rules.
• Manage grant administration, prepare work‑programme budgets, monitor expenditures, and produce financial and programme reports using SAP/UMOJA and the Integrated Planning Management and Reporting (IPRM) system.
• Support programme and project planning, oversee procurement, billing, travel arrangements, and vendor contract administration.
• Assist with space planning, office technology needs, and provide guidance to junior staff on administrative and financial matters.

Required profile

• Experience in human‑resource management within an international or UN context.
• Proven ability to handle budgeting, financial reporting, and grant management.
• Familiarity with procurement processes and administrative support for medium‑size projects.
• Strong organizational skills and ability to work collaboratively with diverse teams.

Required skills

• UN Secretariat’s Talent Management platform INSPIRA
• SAP/UMOJA financial systems
• Integrated Planning Management and Reporting (IPRM) system

What we offer

• Opportunity to work within a high‑impact UN entity.
• Exposure to international policy and treaty affairs.
• Professional development in a multicultural environment.