Administrative Assistant – Europe Office

About the role

The United Nations Environment Programme (UNEP) is seeking an Administrative Assistant for its Europe Office in Vienna. Reporting to the Administrative Officer and the Head of the Vienna Programme Office, the incumbent will support human resources, finance, and general administration functions within a dynamic international environment.

Key responsibilities

• Human Resources Management: Initiate, review, and process HR actions such as recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, staff separation, and training, ensuring compliance with UN rules.
• Maintain vacancy announcement files, monitor staffing tables, and prepare statistical data and charts.
• Budget and Finance: Assist in preparing and reviewing financial and HR proposals, consolidate budget and work programme information, monitor expenditures against approved budgets, and prepare adjustments and performance reports.
• Generate and customize financial reports using the Umoja system and coordinate with finance and budget staff.
• General Administration: Draft routine correspondence, coordinate with service units and internal teams, manage operational travel programmes, monitor vendor payments, plan office space, oversee technology needs, and organize seminars, conferences, and translations.
• Supervise junior General Service staff and provide guidance and training as needed.
• Contract Administration: Support day‑to‑day administration of contracts between the UN and external partners.

Required profile

Required skills

• Umoja system