Team Assistant (Temporary) – 2 Positions

About the role

The United Nations Office for Outer Space Affairs is seeking two temporary Team Assistants to provide comprehensive administrative and logistical support to the Office of the Director. Working under the Deputy‑Director, the assistants will help ensure smooth organization of workshops, conferences and Technical Advisory Missions.

Key responsibilities

• Provide administrative and logistical support for workshops, conferences and Technical Advisory Missions, including participant registration, accreditation, and preparation of meeting materials.
• Arrange travel and hotel bookings, raise requisitions, and follow up on payment actions using the in‑house SAP ERP system.
• Set up in‑person, virtual and hybrid meetings, coordinating with conference management, IT, interpretation and security services.
• Maintain contact databases, mailing lists and participant rosters; handle invitations and routine correspondence.
• Collect, analyse and present data for reports, knowledge management and decision‑making.
• Assist with visualisations and updating information material such as web pages or brochures.
• Provide backup support to colleagues during peak periods and absences.

Required profile

• Professionalism and knowledge of general office and conference support within an international organization.
• Ability to perform a range of administrative and logistical functions accurately and in compliance with staff and financial regulations.
• Competence in data analysis, modelling and interpretation to support decision‑making.
• Strong commitment to deadlines, efficiency and high‑quality results.

Required skills

• SAP (in‑house ERP system)