Programme Officer (Special Assistant to Director)

About the role

The Programme Officer will support the Director of the Division for Management at the United Nations Office in Vienna. This full‑time position coordinates division services, reforms, innovation projects, budgets and work programmes, ensuring high‑quality outputs for senior leadership.

Key responsibilities

• Prepare written reports, briefing notes, background papers and presentation materials, providing substantive back‑stopping for meetings and conferences.
• Monitor and coordinate programmes, projects and tasks across the division, analysing progress and initiating corrective actions.
• Assist in developing and tracking departmental strategy and reform initiatives such as UN80, management dashboards and client surveys.
• Oversee work‑program and budget preparation to align resources with priorities.
• Research, analyse and visualise data to support decision‑making and reporting.
• Ensure compliance with UN rules, regulations and policies, and promote knowledge sharing and staff training.

Required profile

• Strong coordination and analytical abilities.
• Experience in monitoring and reporting on programme implementation.
• Familiarity with UN administrative processes and reform initiatives.
• Ability to produce high‑quality written and visual materials.

Required skills

What we offer

• Opportunity to work within a leading UN office in Vienna.
• Engagement with high‑impact reform and innovation projects.
• Professional development in an international environment.