Human Resources Assistant (temporary)

About the role

The Human Resources Assistant will support the Staff Entitlements Unit in Vienna, handling benefits, entitlements and HR administration for staff in the United Nations Office at Vienna and field offices. Reporting to the Senior Human Resources Assistant, the role provides essential back‑office support and serves as a point of contact for staff salary and allowance queries.

Key responsibilities

• Review and process benefits, entitlements and claims, maintaining accurate data in the Umoja system.
• Advise separating staff on procedures and entitlements, assisting with final arrangements.
• Maintain HR‑related automated systems, applications and databases; prepare periodic reports.
• Act as focal point for staff on salary and allowance matters and liaise with the Financial Resources Management Service.
• Research HR issues, draft notes/reports, and prepare formal written responses to queries.
• Provide general office support, including correspondence drafting, file management, scheduling, and meeting coordination.
• Train new and lower‑level unit staff and assist with data collection, analysis, and presentation.
• Update informational material such as web pages or brochures and perform other duties as required.

Required profile

• Knowledge of UN human resources policies, procedures and practices.
• Ability to interpret and apply HR policies in an organizational setting.
• Strong initiative, attention to detail, and ability to meet deadlines.
• Professional demeanor with a focus on gender equality and inclusive participation.

Required skills

What we offer

• Opportunity to work within a prestigious international organization.
• Professional development in a multicultural environment.
• Exposure to UN HR systems and processes.